Legal Administrator

IBB Law is not your usual law firm. We work hard to understand our clients and deliver the best solutions to let them get on with what matters to them most – be that personally or in their businesses.  We have one foot in the Thames Valley and the other in the thriving inward investment market of West London. Close to Heathrow, we are perfectly placed to support businesses, both regionally and across the UK.  We are a modern law business that is proud of the people we work with – both our clients and our employees.  We care about the communities we serve and take time to reach out to those in trouble through our community legal services. We provide expertise in commercial, property and private client law.

This is an administrative role supporting and working with partners and lawyers across the Contentious Probate team, each of whom have a caseload incldusing both routine and more complex legal work in this area.

1. Legal tasks as required including:

• Drafting documents including letters of claim, witness statements, forms of authority
• Loading information onto and using the SOS Practice Management system
• Recording chargeable and non-chargeable time
• Preparing standard correspondence and documents on matters
• Liaising with clients by email, telephone and in person
• Assisting solicitors and other fee earners
• Conducting legal research using tools such as LexisNexis and Lawtel, Westlaw
• Checking lengthy documentation and proof reading as required
• Completing legal forms
• Dealing with new client enquiries
• Updating loose leaf textbooks

2. Administrative tasks to include:

• File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
• File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms.
• Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures
• Filing incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits
• Printing, scanning, copying documents.  Generally liaising with the document management centre on document production/collation tasks

3.   Any other duties as and when required

Qualifications

• Educated to degree level standard or equivalent, preferably in law

Skills and Experiences

• Advanced working knowledge of Microsoft applications including Word, Excel and PowerPoint
• Experience of using a legal Practice Management System is a distinct advantage
• Strong communication skills
• Highly literate and numerate with the ability to read and assimilate complex written information
• Strong legal research skills
• A focus on accuracy and attention to detail with the ability to proof-read
• Well organised and able to work to deadlines and guidelines
• Excellent written and oral communication skills
• A high level of IT proficiency
• Good time management skills
• Ability to work effectively independently or as part of a team
• Strong interpersonal skills
• Willingness to be proactive ad take ownership of own learning and development
• Commercial awareness